When it comes to cancelling a service contract, it`s important to do it properly in order to avoid any misunderstandings or legal issues. One way to do this is by sending a letter to the service provider notifying them of your intent to cancel the contract. Here is a sample letter that can be used as a guide when writing your own cancellation letter.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Service Provider Name]
[Address]
[City, State ZIP Code]
Dear [Service Provider Name],
I am writing to inform you that I have decided to cancel my service contract with your company. The contract was signed on [Date of signing the contract] and the service that I received was [name of service]. The contract number is [Contract Number] and the service was supposed to be provided for a period of [Number of Months/Years].
I am exercising my right to cancel the service contract in accordance with the terms and conditions set out in the agreement. As per the cancellation clause, I am required to give you notice of my intent to cancel the agreement at least [Number of Days] days before the cancellation date. Therefore, this letter serves as my official notification.
Please be advised that I expect any outstanding charges to be settled and the service to be discontinued on the [Date of Cancellation] date indicated in the agreement.
I would appreciate it if you could confirm receipt of this letter and that everything has been settled accordingly. If you have any further questions or require additional information, please do not hesitate to contact me.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
While this is a basic sample letter, it`s important to note that some contracts may have specific clauses and requirements for cancellation. Always review your contract carefully before drafting a cancellation letter to ensure that you are following the proper procedures and avoiding any potential legal consequences. Also, don`t forget to keep a copy of your cancellation letter for your records and send it via a traceable method such as certified mail or email with a read receipt to ensure that it was received.